FAQs • Tavares Pavilion on the Lake, FL • CivicEngage

If we realize that we would like to add an additional hour while our event is in progess, is that an option?: Yes, please find a pavilion services associate as they will need to collect payment prior to the additional time added. The standard hourly rental rate for each area rented will be doubled and charged for any time you are in the building past your rental period (no discounts will apply). No events past 11 p.m. If there is any alcohol consumed during the event, the caterers will need the additional time as well, for liability purposes.

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Tavares Pavilion

1. How far in advance can I book a rental?: The Tavares Pavilion on the Lake takes bookings up to 18 months in advance.

2. What is the process for reserving a rental space?: To secure the reservation, a deposit equal to 50% of the rental fee, plus tax, shall be paid to the City of Tavares upon the signing of the contract. Balance of the rental fee plus applicable equipment charges and taxes must be paid in full 60 days prior to the scheduled event.

3. Is there a damage or security deposit in addition to my rental charge?: Yes. Security deposits are required to be paid 60 days prior to the event. Rental of the full facility requires a $1,000 security deposit. Rental of one selected function space requires a security deposit of $250. Following a satisfactory inspection by the City after the event, security deposits will be returned within 30 days.

4. How late can I stay?: Your event is to conclude at the time indicated on the signed agreement. We kindly ask that you inform your vendors of your selected block time to ensure that they have ample time to set up as well as break down. All vendors, guests, and décor are to be vacated by the block end time. The latest time the facility is available is until 11:00 pm.

5. If we realize that we would like to add an additional hour while our event is in progess, is that an option?: Yes, please find a pavilion services associate as they will need to collect payment prior to the additional time added. The standard hourly rental rate for each area rented will be doubled and charged for any time you are in the building past your rental period (no discounts will apply). No events past 11 p.m. If there is any alcohol consumed during the event, the caterers will need the additional time as well, for liability purposes.

6. What does The Tavares Pavilion on the Lake staff do?: The Tavares Pavilion on the Lake Services team will gather details on your event to make sure the facility is ready for your vendors on the day of your event. Our services team does not function as a wedding planner or day of coordinator. On the day of your event there will be a pavilion services associate present on-site from load in to load out, as well as to monitor the venue.

7. Will I receive a refund if we leave early?: No. You must plan your event as accurately as possible.

8. Can I have candles?: Candles are permitted as long as the flame is enclosed in glass (such as votives and hurricane lamps) and the wick is at least 2 inches below the top of the glass rim - candles may also be used if floating in liquid. No hand held candles are permitted. Maximum 3 per table.

9. Can I choose my own vendors?: All catering services must be provided by one of the listed selected catering companies. No other catering services are permitted on the pier or in the pavilion. Kitchen facilities are available only to the select caterers.

You may choose your own vendors such as florists, photographers, cake, transportation, and event planners. We do require a list of these vendors (with addresses, phone numbers, and email addresses) 30 days prior to your event. Learn about the select caterers here.

10. Can I have items, such as florist, dj, decorations, delivered prior to my event?: The building is in use 7 days a week, often multiple times a day, and we have no storage space available for early deliveries.

11. Can I have music outside on the pier?: Yes, the pier has speakers on each brick column. Any device that has an auxiliary connection may be used.

12. Can my flower girl throw rose petals?: Yes, natural/real flower petals are only allowed on the pier, as they are not permitted inside of the pavilion. Silk flower petals are allowed inside of the pavilion, however, they are not allowed on the pier.

13. How may I decorate?: Decorations are permitted within reason and must be approved by the Tavares Pavilion on the Lake management. Decorations are permitted only in the space you have reserved. It is the responsibility of the renter to remove ALL decorations immediately after your event.

The Tavares Pavilion on the Lake does not have storage facilities for your decorations prior to, or following your event. Tape, tacks, nails, staples, etc. are not permitted to attach your decorations. Confetti-like decorations are prohibited.

14. Is linen provided for tables?: The Tavares Pavilion on the Lake utilizes linen-less tables. However, if you choose to use linen on tables, you could rent those through a vendor.

15. I see that you have a deck off of the groom’s room, can we smoke cigars on the deck?: For the safety and comfort of all guest, smoking is not permitted in or on the Pavilion premises. Please inform your guests to where the designated smoking areas are located.